Format For Court Accountings
From Probate Code Sections 1060 through 1064
This chapter governs all accounts to be filed with the court.
Except as specifically provided elsewhere in this code, or unless
good cause is shown therefore, no information in addition to that
required in this chapter need be in an account.
This chapter shall be operative on and after July 1, 1997.
All accounts shall state the period covered by the
account and contain a summary showing all of the following, to the
The property on hand at the beginning of the period covered by
the account, which shall be the value of the property initially
received by the fiduciary if this is the first account, and shall be
the property on hand at the end of the prior account if this is a
The value of any assets received during the period of the
accounting which are not assets on hand as of the commencement of the
administration of an estate.
The amount of any receipts of income or principal, excluding
items listed under paragraphs (1) and (2) or receipts from a trade or
Net income from a trade or business.
Gains on sales.
The amount of disbursements, excluding disbursements for a
trade or business or distributions.
Loss on sales.
Net loss from trade or business.
Distributions to beneficiaries, the ward or conservatee.
Property on hand at the end of the accounting period, stated
at its carry value.
The summary shall be in a format substantially the same as the
following, except that inapplicable categories need not be shown:
Total charges shall equal total credits.
SUMMARY OF ACCOUNT
Property on hand at beginning of
account (or Inventories)
Additional property received (or
Receipts (Schedule ___)
Gains on Sale or Other Disposition
Net income from trade or business
Disbursements (Schedule ____)
Losses on Sale or Other Disposition
Net loss from trade or business
Distributions (Schedule ___)
Property on hand at close of account
For purposes of this section, the terms "net income" and "net
loss" shall be utilized in accordance with general accounting
principles. Nothing in this section is intended to require that the
preparation of the summary must include "net income" and "net loss"
as reflected in the tax returns governing the period of the account.
The summary shall be supported by detailed schedules showing
Receipts, showing the nature or purpose of each item, the
source of the receipt, and the date thereof.
Disbursement, including the nature or purpose of each item,
the name of the payee, and the date thereof.
Net income or loss from a trade or business, which shall be
sufficient if it provides the information disclosed on Schedule C or
F of the federal income tax return.
Calculation of gains or losses on sale or other disposition.
Distributions of cash or property to beneficiaries, ward or
conservatee, showing the date and amount of each, with the
distribution of property shown at its carry value.
Itemized list of property on hand, describing each item at its
In all accounts, there shall be an additional schedule
showing the estimated market value of the assets on hand as of the
end of the accounting period, and a schedule of the estimated market
value of the assets on hand as of the beginning of the accounting
period for all accounts subsequent to the initial account. The
requirement of an estimated value of real estate, a closely held
business, or other assets without a ready market, may be satisfied by
a good faith estimate by the fiduciary.
If there were purchases or other changes in the form of assets
occurring during the period of the account, there shall be a
schedule showing these transactions. However, no reporting is
required for transfers between cash or accounts in a financial
institution or money market mutual funds as defined in subdivision
(d) of Section 8901.
If an estate of a decedent or a trust will be distributed to
an income beneficiary, there shall be a schedule showing an
allocation of receipts and disbursements between principal and
If there is specifically devised property, there shall be an
additional schedule accounting for income, disbursements, and
proceeds of sale pursuant to Section 12002 and subdivision (a) of
If any interest has been paid or is to be paid under Section
12003, 12004, or 12005, or subdivision (b) of Section 16340, there
shall be a schedule showing the calculation of the interest.
If the accounting contemplates a proposed distribution, there
shall be a schedule setting forth the proposed distribution,
including the allocation of income required under Section 12006. If
the distribution requires an allocation between trusts, the
allocation shall be set forth on the schedule, unless the allocation
is to be made by a trustee after receipt of the assets. If the
distribution requires valuation of assets as of the date of
distribution, the schedule shall set forth the fair market value of
If, at the end of the accounting period, there are liabilities
of the estate or trust, except current or future periodic payments,
including rent, salaries, utilities, or other recurring expenses,
there shall be a schedule showing all of the following:
All liabilities which are a lien on estate or trust assets.
Taxes due but unpaid as shown on filed returns or assessments
received subsequent to filing of returns.
All notes payable.
Any judgments for which the estate or trust is liable.
Any other material liability.
The petition for approval of the account or a report
accompanying the petition shall contain all of the following:
A description of all sales, purchases, changes in the form of
assets, or other transactions occurring during the period of the
account that are not otherwise readily understandable from the
An explanation of any unusual items appearing in the account.
A statement of all compensation paid from the assets subject
to the account to the fiduciary or to the attorneys for the fiduciary
other than pursuant to a prior court order.
A statement disclosing any family or affiliate relationship
between the fiduciary and any agent hired by the fiduciary during the
An allegation disclosing whether all of the cash has been
invested and maintained in interest bearing accounts or in
investments authorized by law or the governing instrument, except for
an amount of cash that is reasonably necessary for the orderly
administration of the estate.
The filing of an account shall be deemed to include a petition
requesting its approval, and may include additional petitions for
authorization, instruction or confirmation authorized by the code,
including, but not limited to, a request for an order for
compensation of the fiduciary and the attorney for the fiduciary.
For purposes of this section, "family" means a relationship
created by blood or marriage. For purposes of this section,
"affiliate" means an entity that directly or indirectly through one
or more intermediaries controls, is controlled by, or is under common
control with, the fiduciary.